How to Reconcile Bulk Voucher Orders with Finance

Reconciliation is where bulk voucher programs either become enterprise-ready or remain ad hoc. Finance needs to know what was bought, what was issued, which campaign it belonged to and what remains unused or expired.

Create a campaign-level record

Every order should map to one campaign name, business owner, cost centre, invoice, payment reference and voucher batch. This avoids orphan voucher files months later.

Reconcile voucher data, not just invoice value

The invoice proves purchase value. The voucher file proves fulfilment details. Reconcile brand, denomination, code count, expiry date and issued status.

Track issue status internally

Mark codes as issued, pending, cancelled, expired or unused depending on your workflow. Even if recipients are managed outside Avirqo, the internal SPOC should maintain a status view.

Review expiry exposure

Unissued or soon-to-expire vouchers create leakage. Monthly review of expiry dates helps teams redistribute or communicate before value is lost.